DEA Major Information Systems

TITLE: Internal Database Systems for Property Management & Motor Vehicles

ACRONYM: IDDS

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Office of Administration
Minor Organization Subdivision: Administrative Operations Section
Name of Unit: Property Management Unit
Street Address: 700 Army-Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 8:30 a.m.- 5:00 p.m.
Telephone: 202-307-7771
FAX: 202-307-7764
E-Mail Address:

ABSTRACT: The Internal DEA Database System is a compilation of property records of assets over $1,000 owned and controlled by DEA. The internal database also maintains the inventory and accompanying maintenance records for all motor vehicles controlled by DEA (includes records relating to motor vehicles leased for a period of 60 days or more). The database property record provides as a minimum the following information on assets within its data base:

(1) Item description, and National Stock Number(if furnished)
(2) Asset number, serial number
(3) Acquisition cost
(4) Contract number or equivalent purchase code designation
(5) Location of item
(6) Disposition of item
(7) Posting reference and date transaction

PURPOSE: In accordance with the Federal Property Management Regulation, Department of Justice-Property Management Regulation, and DEA policies, procedures, and guidelines, the information shown in the system is necessary and required to function as a viable element of the Agency.

ACCESS CONSTRAINTS: Access to the system is limited to Property Management Specialists working at DEA Headquarters, Property Custodians (PC), and Property Custodian Assistants (PCA) at the DEA Headquarters and Field Offices. Access to the system is limited to the above groups and controlled by the Chief, Property Management Unit. The system is safeguarded with need-to-know access to DEA employees in the performance of their duties. The system has built in safeguards, such as, "locks and alarm" devices which are interconnected to the "Firebird" computer system. Also, each user is assigned an unique password for entry into the system.

USE CONSTRAINTS: Users of the Internal DEA database System will be restricted to only those privileges necessary to perform assigned tasks.

AGENCY PROGRAM: The Drug Enforcement Administration (DEA) is the lead federal agency for the enforcement of controlled substances, laws, and regulations. The agency's priority mission is the long term immobilization of major drug trafficking organizations through the removal of their leaders, termination of their trafficking networks, and seizure of their assets. The system is one of the tools used to accomplish this mission.

SOURCE OF DATA: The primary sources of data for the system are the PC's and PCA's. This group of individuals is tasked to monitor, input, and update the system with information on assets obtained and used by their respective organizations. The PC's and PCA's are also tasked to identify, report, and delete surplus equipment from their inventory after receiving appropriate disposition instructions from the Property Management Unit.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION ( if different from originator):

Department/Agency: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Operational Support Division
Minor Organization Subdivision: Freedom of Information and Records Management Section
Name of Unit: Freedom of Information Operations Unit
Street Address: 700 Army-Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 8:30 a.m. 5:00 p.m.
Telephone: 202-307-7596
FAX: 202-307-8556
E-Mail Address:

ORDER PROCESS: A request for access to records maintained by DEA will be made in writing. The request will include the requester's full name, complete address, date of birth, place of birth, notarized signature, and other identifying data the requester wishes to furnish to assist in making a proper search of DEA's records. The requester will also provide a return address for transmitting the information. Requests for access to information will be addressed to the Chief, Freedom of Information Operations Unit, 700 Army-Navy Drive, Arlington, VA 22202.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: See above
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
Zip Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 12/28