Debt Collection Enforcement System

Department of Justice/Executive Office for United States Attorneys

TITLE: Debt Collection Enforcement System

ACRONYM: None

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: United States Attorneys
Offices
Minor Organization Subdivision: Specific USAOs.
Name of Unit: Each USAO
Street Address: See blue pages of local telephone directory
City:
State:
Zip Code:
Hours of Service: 9:00 a.m. - 5:30 p.m.
Telephone: See blue pages of local telephone directory
FAX:
E-mail Address:

ABSTRACT: This system of records permits the USAOs to compile, maintain and track information pertaining to defendants prior to trial.

PURPOSE: This system was established and is maintained to provide litigation/administrative support to the USAOs by (1) serving as an automated database for debt collection litigation; (2) performing such administrative functions as reconciling Department and client agency records, maintaining account data and managing the contract private counsel portfolios, etc.; and (3) creating an automated inventory of debt cases received from client Federal agencies and assigned to contract private counsel and to USAs in the districts.

ACCESS CONSTRAINTS: The information contained in the records system is restricted to those Department and contract employees who must have access to perform their settlement or litigation and enforced collection activities and/or administrative responsibilities. Case files are maintained separately in locked rooms during non-duty hours. Access to automated data requires the use of the proper password and user identification code. Access by contract private counsel is restricted to those cases assigned.

AGENCY PROGRAM: The USAOs are charged with the enforcement of United States law both civil and criminal in conjunction with the Department of Justice. Compilation, maintenance and tracking of debt collection cases serves as a valuable organizational tool in pursuing the law enforcement goals of the United States government and collection of debts owed to it.

SOURCES OF DATA: The information contained in this system includes individuals who are indebted to the client agencies of the Department, representative of the debtor or payor, federal, state, foreign, private organization or individual who may have information relating to the debt, the debtor's ability to pay or any other information relevant and necessary to assist in the settlement or effective litigation and enforced collection of the debt.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: United States Attorneys Offices
Minor Organization Subdivision: Executive Office for United
States Attorneys
Name of Unit: Freedom of Information Act and Privacy Act Staff
Street Address: 600 E Street, NW, Room 7100
City: Washington
State: DC
Zip Code: 20530-0001
Country: United States
Hours of Service: 9:00 a.m. - 5:30 p.m.
Telephone: (202) 616-6757
FAX: (202) 616-6478
E-mail Address: none

ORDER PROCESS: To the extent that portions of this system are not exempt from disclosure the request for information must be writing with the envelope and the letter clearly marked "Privacy Access Request." The requester must provide his/her name, date of birth, place of birth, address and any other identifying information which may be of assistance in locating the record requested. A notarized signature of the debtor as well as the name and address of the individual who is to receive the information if it is someone other than the debtor. All requests should be directed to the FOIA/PA Staff, EOUSA, 600 E Street, NW, Room 7100, Washington, D.C. 20530.

OFFICE TO CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: United States Attorneys Offices
Minor Organization Subdivision: Executive Office for United
States Attorneys
Name of Unit: Freedom of Information Act and Privacy Act Staff
Street Address: 600 E Street, NW, Room 7100
City: Washington
State: DC
Zip Code: 20530-0001
Country: United States
Hours of Service: 9:00 a.m. - 5:30 p.m.
Telephone: (202) 616-6757
FAX: (202) 616-6478
E-mail Address: none