TITLE: Fee Information and Collection System

ACRONYM: FICS

ORIGINATOR:

Department/Agency Name:   U.S. Department of Justice
Major Organization Subdivision:   Executive Office for U.S. Trustees
Minor Organization Subdivision:   Office of Research and Planning
Name of Unit:   Database Management Systems Division
Street Address:   20 Massachusetts Ave., N.W. (8th Floor)
City:   Washington
State:  D.C. 
Zip Code:   20530
Country:    United States
Hours of Service:   9:00 a.m. to 5:30 p.m.
Telephone:   202-616-2188
FAX:    202-616-1174
E-Mail Address:   USTrustee.Program@usdoj.gov

ABSTRACT: FICS is a database which contains accounts receivable records on chapter 11 debtors. It is used to determine the amount of quarterly fees paid by each debtor, to track the status of fee payments, and to record adjustments and payments to each receivable.

PURPOSE: FICS is an accounts receivable system for chapter 11 bankruptcy quarterly fees. Businesses undergoing reorganization under chapter 11 must file quarterly fees during the pendency of the bankruptcy case. The system issues quarterly billing and delinquency statements, processes daily electronic transmission of payments from a lock box bank, and produces accounting and management reports.

ACCESS CONSTRAINTS: Access to this non-public data is limited to employees within the United States Trustee Program with a need-to-know to perform their official duties. Administrative, physical, and technical safeguards, such as user IDs and passwords, are in place to protect the integrity of the data.

USE CONSTRAINTS: Users of the FICS will be restricted to only those privileges necessary to perform assigned tasks.

AGENCY PROGRAM: The U.S. Trustee Program is charged with promoting the efficiency and protecting and preserving the integrity of the bankruptcy system. FICS is one of the tools utilized to accomplish this mission.

SOURCES OF DATA: Data contained in FICS is obtained from bankruptcy petitions filed by the debtor with the bankruptcy court.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency Name:   U.S. Department of Justice
Major Organization Subdivision:   Executive Office for U.S. Trustees
Minor Organization Subdivision:   Office of General Counsel (Attn. FOIA Counsel)
Name of Unit:   
Street Address:   20 Massachusetts Ave., N.W. (8th Floor)
City:   Washington
State:   D.C.
Zip Code:   20530
Country:   United States
Hours of Service:    9:00 a.m. to 5:30 p.m.
Telephone:   202-307-1399
FAX:   202-307-2397
E-Mail Address:   USTrustee.Program@usdoj.gov

ORDER PROCESS A request for access to a record from FICS must be made in writing, with the envelope and the letter clearly marked "FOIA Request." Include in the request your full name, complete mailing address, and other identifying data you may wish to furnish to assist in making a proper search of our records, such as a case name, docket, number, and location of Court where the bankruptcy was filed. For further information regarding the filing of information requests, see our FOIA home page at www.usdoj.gov/ust/foia.htm.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name:   U.S. Department of Justice
Major Organization Subdivision:   Executive Office for U.S. Trustees
Minor Organization Subdivision:   Office of General Counsel (Attn. FOIA Counsel)
Name of Unit:   
Street Address:   20 Massachusetts Ave., N.W. (8th Floor)
City:   Washington
State:   D.C.
Zip Code:   20530
Country:   United States
Hours of Service:    9:00 a.m. to 5:30 p.m.
Telephone:   202-307-1399
FAX:   202-307-2397
E-Mail Address:  USTrustee.Program@usdoj.gov